Best quoting software for events and conferences

Discover the best quoting software for events and conferences 2024 - Extraflow
10 docs/mo for FREE
Pipedrive Integration
Support Export PDF in 32 Languages
Unlimited Users
Starting at $99/month
quoting software for events

Get more value from your quoting software

Boost revenue and save time with fast, accurate, and customizable quoting solutions
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Faster quote creation and delivery

Extraflow speeds up your quoting process, saving you valuable time
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Customizable and flexible quoting options

Unmatched flexibility for fully customized quotes
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Accurate, error-free professional quotes.

Create precise and professional quotes effortlessly

Why Extraflow is the top quoting software for events and conferences in 2024

Transform your event planning and management with Extraflow, the perfect quoting software tailored for the events and conferences industry. Extraflow simplifies the quoting process, enabling you to generate accurate and detailed quotes for your clients. Whether you're organizing small gatherings or large conferences, Extraflow helps you manage everything from venue costs to AV equipment rentals, ensuring that your quotes are comprehensive and professional.
  1. User-Friendly Interface: Extraflow is designed to be intuitive, enabling event planning teams to quickly and efficiently create professional quotes without extensive training.
  2. Customizable Templates: The software offers flexible templates that can be tailored to your event planning business's branding, ensuring every quote is consistent and professional.
  3. Time-Saving Automation: Automating tasks like tax calculations, totals, and discounts, Extraflow reduces the time required to prepare quotes, allowing you to focus on organizing successful events.
  4. Seamless Integration: Extraflow integrates effortlessly with your existing event management tools, including CRM systems like Pipedrive, streamlining operations and centralizing client information for easy access and management.
  5. Scalability: As your event planning business grows, Extraflow scales with you. It offers advanced features like multi-tier pricing, detailed reporting, and support for complex events, so you won’t need to switch platforms as your needs evolve.
  6. Cost-Effective Pricing: Extraflow offers flexible, affordable pricing plans tailored to the needs of event planning businesses, providing access to top-tier quoting software without breaking the budget.
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Advanced Document Customization with Modular Blocks

Build Quotes Seamlessly with Section-Based Content Blocks

Extraflow’s block-based editor enables you to create proposals and other documents piece by piece. Each section, or block, can be personalized with text, images, or pricing details, giving you full control over the structure and layout of your proposal.
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Features

Full-Page Cover Image Block for A4 Visuals

The Cover Image block offers a striking full-page feature, perfect for displaying project visuals, brand imagery, or any other visuals that make an immediate impact and reinforce your message.
Features

Automated Calculations Block

The Calculations block automatically compiles and presents all pricing details, including taxes, discounts, and total costs, giving clients a clear and transparent financial summary of the project. This essential feature ensures your clients fully understand the pricing breakdown, with itemized costs, tax rates, and overall totals clearly displayed.
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Features

Rich Text Block

Leverage the rich text block to include all essential project details, terms, or additional information that clients need to review. With full formatting capabilities, you can ensure your content is clear, professional, and easy to read.
Features

Images Block for Visual Support

Incorporate multiple images into your proposal using the Images block. Showcase past projects, product visuals, or design elements, with the ability to display up to three images per block. This feature helps clients gain a clear visual perspective of your proposal's scope and enhances overall understanding.
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Easy-to-Use Quoting Tool for Events and Conferences Businesses

Extraflow is the go-to quoting tool for events and conferences businesses, simplifying the quoting process with features like customizable templates, automatic tax calculations, and the inclusion of images and detailed line items. This ensures that your quotes are always professional, accurate, and aligned with your brand.

Extraflow automates data entry and complex calculations, enabling your team to generate precise and detailed quotes in just a few clicks. This not only speeds up the quoting process but also allows you to focus on optimizing other critical aspects of your event management operations.
Quoting software for small business extraflow

Elevate Your Business Image

Extraflow’s expertly crafted templates enhance the image of your event planning business. Each quote is designed to be visually appealing and consistent with your brand identity, making a lasting impression on your clients. With Extraflow, your quotes will not only stand out but also reflect your professionalism and meticulous attention to detail.
Quoting tool for small businesses

Effective Quoting Software for Events and Conferences

Extraflow is the ultimate quoting tool for events and conferences businesses. It simplifies the quoting process by offering customizable templates, automated tax calculations, and the ability to add images and detailed line items. Extraflow ensures that every quote you generate is both polished and precise, helping you secure more bookings and grow your event planning business.4o

Useful Features of Quotation Software for Event Planning Businesses

Enhance Your Event Planning with Extraflow

Transform your event planning and management with Extraflow, the perfect quoting software tailored for the events and conferences industry. Extraflow simplifies the quoting process, enabling you to generate accurate and detailed quotes for your clients. Whether you're organizing small gatherings or large conferences, Extraflow helps you manage everything from venue costs to AV equipment rentals, ensuring that your quotes are comprehensive and professional.

Automate & Customize for Efficiency

Say goodbye to the manual, time-consuming tasks involved in quoting. With Extraflow, you can automate complex calculations, including event-specific costs like catering, seating arrangements, and security services. The software offers customizable templates that reflect your brand, allowing you to present polished and consistent quotes to your clients. This level of automation and customization not only speeds up the quoting process but also ensures accuracy, helping you close deals faster.

Scalable Solutions for All Event Sizes

Whether you're managing intimate events or large-scale conferences, Extraflow is designed to scale with your business. As your event management needs grow, Extraflow adapts, providing you with the tools necessary to handle increasing volumes of quotes and bookings without sacrificing quality or speed. The software’s flexible features ensure that you can continue to deliver exceptional service, regardless of the size or complexity of the event.

Integrate Seamlessly with Your CRM

Extraflow integrates effortlessly with your event management CRM, bringing together all your client information, quote histories, and follow-up tasks in one place. This seamless integration ensures that your event planning operations are smooth and efficient, allowing you to manage client relationships with ease and never miss a crucial follow-up.

Scalability to Match Your Growth

As your event planning business expands, Extraflow scales with you. Whether you're handling small gatherings or large-scale conferences, Extraflow’s advanced features grow alongside your business, offering the support you need without the hassle of changing platforms.

Flexible and Transparent Pricing

We understand that event planning businesses vary in size and scope, which is why Extraflow offers flexible pricing plans tailored to meet the unique needs of the events and conferences industry. Whether you're a small event planner or a large event management company, Extraflow provides cost-effective solutions that deliver real value. With transparent pricing and no hidden fees, you can trust that you're getting the best possible deal.
Pricing Plans

Pricing plans for quoting software for events and conferences  

Solo Plan

$49/mth
  • 1 user only
  • Templates
  • Pipedrive integration
  • 50 documents / month
  • Free 7-day trial.
  • No credit card required.

Basic Plan

$99 / mth
  • Unlimited users
  • Templates
  • Pipedrive integration
  • 30 documents / month
  • Free 7-day trial.
  • No credit card required.

Standart plan

$199 / mth
  • Unlimited users
  • Templates
  • Pipedrive integration
  • 50 documents / month
  • Free 7-day trial.
  • No credit card required.

Advanced plan

$299 / mth
  • Unlimited users
  • Templates
  • Pipedrive integration
  • 250 documents / month
  • Free 7-day trial.
  • No credit card required.

Pro plan

$499 / mth
  • Unlimited users
  • Templates
  • Pipedrive integration
  • 500 documents / month
  • Free 7-day trial.
  • No credit card required.

Quotation software templates for events and conferences

Extraflow is an intuitive quoting solution designed specifically for events and conferences businesses. It streamlines the quoting process with customizable templates, automated tax calculations, and the ability to include images and detailed line items, ensuring that every quote you produce is both professional and accurate.
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Extraflow has completely changed how we create quotes for our projects. The automation saves us time and ensures we always present a professional image

Client photo
Andrew Thompson
Owner, Excellent Flooring
Support

FAQ about quoting tool for events and conferences

Everything you need to know about the product.
What is quoting software for events and conferences?
Extraflow is a specialized quoting solution designed to streamline the process of creating accurate and detailed quotes for events and conferences, helping you manage costs and present professional proposals to clients.
How does Extraflow handle event-specific calculations?
Extraflow automates the complex calculations involved in event planning, such as venue costs, catering, equipment rentals, and staffing, ensuring that every quote is accurate and tailored to the specific needs of the event.
Can I customize the quote templates in Extraflow?
Yes, Extraflow offers highly customizable templates that you can tailor to match your brand and the unique requirements of each event. This allows you to create professional-looking quotes that resonate with your clients.
Does Extraflow integrate with CRM systems?
Extraflow integrates seamlessly with a variety of CRM systems, enabling you to manage client relationships and quote histories all from one platform. This integration allows you to track interactions, follow up on quotes, and maintain up-to-date client information without needing to switch between multiple tools.
Is Extraflow scalable for large conferences?
Absolutely. Extraflow is designed to scale with your business, whether you’re managing small events or large conferences. It adapts to handle increased quoting volumes and the complexities of large-scale event management.
Can I include images and detailed line items in Extraflow quotes?
Yes, Extraflow allows you to include images of venues, equipment, and detailed line items, making your quotes comprehensive and visually appealing, which is crucial in the events industry where presentation matters.
How does Extraflow handle taxes and discounts for events?
Extraflow automatically calculates taxes based on the location of the event and allows you to apply discounts, ensuring your quotes are both accurate and competitive, helping you win more business.
What types of event businesses can benefit from Extraflow?
Extraflow is versatile and can be used by a wide range of event planning businesses, from small independent planners to large event management companies, offering features that cater to different needs.
Can Extraflow generate multiple quote versions for different event packages?
Yes, Extraflow enables you to create multiple versions of a quote, allowing you to offer different event packages or options to your clients, making it easier for them to choose a package that suits their needs.

Still have questions?

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Transform your quoting processes with Extraflow today

Ready to streamline your event and conferences operations? Start your free trial of Extraflow and experience the efficiency and professionalism of automated estimating, quoting, and proposals.
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