Cookie Notice

What is a cookie?

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• A cookie is a small piece of data that a website stores on your device when you visit. It typically contains information about the website itself, a unique identifier that allows the site to recognize your web browser when you return, additional data that serves the cookie’s purpose, and the lifespan of the cookie itself.
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• Cookies are used to enable certain features (e.g. logging in), track site usage (e.g. analytics), store your user settings (e.g. time zone, notification preferences), and to personalize your content (e.g. advertising, language).
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• Cookies set by the website you are visiting are usually referred to as first-party cookies. They typically only track your activity on that particular site.
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• Cookies set by other sites and companies (i.e. third parties) are called third-party cookies They can be used to track you on other websites that use the same third-party service.

Types of cookies and how we use them

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Essential cookies

• However, despite our efforts to maintain the confidentiality and security of your account, no method of transmission over the Internet and no method of electronic storage is completely secure. Although we make every effort to protect your personal information, we cannot guarantee its absolute security.
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• Essential cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts, and payment processing.
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• We use essential cookies to enable certain functions on our website.
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Performance cookies‍

• Performance cookies track how you use a website during your visit. Typically, this information is anonymous and aggregated, with information tracked across all site users. They help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. These cookies may be set by the website you’re visiting (first-party) or by third-party services. They do not collect personal information about you.
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• We use performance cookies on our site.

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Functionality cookies

• Functionality cookies are used to collect information about your device and any settings you may configure on the website you’re visiting (like language and time zone settings). With this information, websites can provide you with customized, enhanced, or optimized content and services. These cookies may be set by the website you’re visiting (first-party) or by third-party service.
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• We use functionality cookies for selected features on our site.

Targeting/advertising cookies

• Targeting/advertising cookies help determine what promotional content is most relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns and the quality of content presented to you. These cookies may be set by the website you’re visiting (first-party) or by third-party services. Targeting/advertising cookies set by third-parties may be used to track you on other websites that use the same third-party service.
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• We use targeting/advertising cookies on our site.
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NOTE: Performance and Targeting Cookie Categories above are non-essential.

• By party placement. Cookies are also distinguishable by the party setting them in relation to the website.
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• First party. These cookies are set (sent to your computer) by the website owner. When you visit our Website, any cookies we set are called first-party cookies.
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• Third party. These cookies are set (sent to your computer) by anyone but the website owner. When you visit a website, any cookies set in this manner are called third party cookies. Third party cookies are set specifically to track and record a web surfer’s activity online such as browsing history, online behavior, and demographics. This information is then used to develop a user profile in order to understand user’s activity and website’s performance, and create custom made advertisements.
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• By duration. Cookies are also distinguishable by the length of time they are operational.
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• Session. Session Cookies exist temporarily – they operate only during the period when the browser is open. They allow the user to continue to be recognized from page to page within a website. During the session, these cookies remember actions that a user takes and then terminates when the browser is closed out.
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• Persistent. Persistent Cookies are set for significantly longer periods than Session Cookies (usually 1 – 2 years).  These cookies terminate on a specific date or after a period of time has elapsed. During the time they are operational, they can provide benefits including helping authenticate a user, keeping a user logged in and remembering how preferences are set such as menu setting, themes, language selection and internal bookmarks. They can also be used to track browsing habits and create a digital dossier during this time, unless disabled.  
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• Putting it all together. So, how does this all work? Let’s take an example: When share an Extraflow document, we track your email address and IP address through placement of a cookie to ensure the legality of your . This means that the website owner (Extraflow) has set this cookie (it’s a first party cookie); it will end when you share your document (it’s a session cookie); and it is strictly necessary for the website to operate properly (it’s an essential cookie).

Other technologies we use

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• Cookies are not the only way to track visitors to a website. We, and our third-party partners, may use other similar technologies such as clear GIFs (also known as “tracking pixels” and “web beacons”). Clear GIFs are small graphics files that contain an identifier that recognizes when a user visits our Website. This allows our third-party partners to monitor traffic patterns between websites, communicate with cookies, to understand if you have come from an advertisement displayed on a third party website, to monitor the success of marketing campaigns and to improve site performance. These technologies typically rely on cookies to function, so disabling cookies in your browser will impair their functionality.

Your options

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Managing use of cookies in your browser. Many internet browsers allow you as a user to change or even delete cookie settings – and this includes strictly necessary cookies. To find out more about how to do this, see the following links to major browsers below, provided for your convenience. If your browser isn’t listed below, go to the help pages of your specific browser for guidance. For further information about cookies and how to modify cookie settings, see http://www.allaboutcookies.org/browsers/index.html and www.allaboutcookies.org.

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For Google Chrome, go to:  Google Chrome Cookie Help

For Microsoft Edge, go to:  MicroSoft Edge Cookie Help

For Opera, go to: Opera Cookie Help

For Firefox, go to: FireFox Desktop Tracking Protection

For Apple Safari, go to: Apple Cookie Help

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Managing use of cookies through cookie banner and third parties

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Cookie Banner. Extraflow gives you the option to either accept (opt-in) or decline (opt-out) its use of cookies through a Cookie Banner. By accepting cookies, we will use cookies for the purposes explained in this notice.  By exercising the option to decline, non-essential cookies will not be used. This will not affect our use of strictly necessary cookies as without them, the Website may not function/display properly.
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Third Parties. Any cookies that are placed on your browsing device by a third party can be managed through your browser (as described above) or by checking the third party’s website for more information about cookie management and how to “opt-out” of receiving cookies from them. You can learn more at the following third party websites:

• AllAboutCookies: http://www.allaboutcookies.org/
• Network Advertising Initiative: http://www.networkadvertising.org/
• Wikipedia: https://en.wikipedia.org/wiki/HTTP_cookie  

Opting-out of interest-based advertising cookies
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We do not control interest-based advertising cookies on our Services. However, many advertising companies that collect information for interest-based advertising are members of the Digital Advertising Alliance (DAA) or the Network Advertising Initiative (NAI), both of which maintain websites where people can opt out of interest-based advertising from their members.
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To opt-out of website interest-based advertising provided by each organization’s respective participating companies, visit:

• the DAA’s opt-out portal available at http://optout.aboutads.info/,
• the DAA of Canada’s opt-out portal available at https://youradchoices.ca/en/tools, or
• the NAI’s opt-out portal available at http://optout.networkadvertising.org/?c=1.

Residents of the European Union may opt-out of online behavioral advertising served by the European Interactive Digital Advertising Alliance’s participating member organizations by visiting https://www.youronlinechoices.eu/.
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Contacting us
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For questions or complaints regarding our Privacy Cookie Notice, please contact us team@extraflow.io

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